Canned Responses in Gmail Can Save You Time!

Gmail has a built-in solution that allows you to create and save email templates (canned responses), cutting down on the time you spend copying and pasting or retyping emails. Here’s how to maximize your time with Gmail Templates in three short steps!

Step 1: Turn on Templates Feature

1. Go to Gmail and click on Settings (represented by the gear icon) in the top right corner of your screen.
2. Then click the button “See all settings.”
3. Select the tab “Advanced”.
4. In the section “Templates” choose “Enable.”
5. Finally, click “Save Changes” at the bottom of the menu.

Step 2: Create the Template

1. In Gmail, click the “Compose” button. The New Message window will open.
2. Start typing your email template and when you’re done, click on the three dots on the bottom-right corner of the compose window.  If you have a signature in your email, you will need to delete it before you save the template so that it doesn't duplicate it when your message is sent.
3. Hover the option “Template” and next on “Save draft as template.”
4. Choose the option “Save as new template.”
5. Enter the name of the new template, then hit the save button.

Step 3: Use the Template

1. Start a new email draft by clicking the “Compose” button.
2. Click the three dots in the bottom right corner of the compose window.
3. Hover the cursor on “Templates”
4. Choose the template you want to use.
5. The template will appear on the compose window, and you will be able to edit it before hitting “Send”.  

To learn more about Gmail Templates, or anything else Tech Integration please reach out to a Tech Coach using our booking links amele.youcanbook.me or mewilson.youcanbook.me.